Enterprise controls, product-led UX
Unify tasks, documents, drafting, approvals, audit trails, and analytics across government departments, law firms, and corporate legal teams.
Intake
Task Lifecycle
To Do
2In Progress
2In Verify
2Done
2Audit Trail
Placeholder UI mock. Plug in real product screenshots later.
Platform
Built to keep work structured, searchable, and governed across the full lifecycle of a matter, case, or program.
Create, assign, approve, and verify tasks with consistent states and policy enforcement.
Keep artifacts attached to the work: uploads, metadata, and controlled sharing.
Generate and manage drafts with review-ready structure and context.
Organize work by workspace, case, matter, or program with consistent tagging.
Capture time entries against work items and prepare billing-ready summaries.
See velocity, stuck work, approval latency, and ownership timelines.
Break work into subtasks, link existing tasks, and track nested progress within a matter.
Add workspace-specific fields — text, dates, numbers, selects — to capture structured matter data.
Problem
When work lives across email threads, documents, and meetings, teams lose time, accountability, and auditability.
Action items spread across emails, PDFs, meeting notes, and chat.
No consistent SLA visibility or reliable reminders across teams.
Hard to answer who did what, when, and why a decision was made.
Spreadsheet status updates, follow-ups, and duplicated effort.
Stakeholders are not routed consistently; approvals are ad hoc.
Ownership changes are not captured; handoffs are invisible.
Solution
Votum turns unstructured inputs into structured work items with approvals, analytics, and compliance-grade audit trails.
Extract work items, deadlines, and key metadata from emails, documents, and transcripts.
Route tasks through defined states with reviewer queues, delegation, and enforcement.
Ownership timeline, policy controls, passkey verification, and audit-ready reporting.
Tasks
Normalize how tasks are created, assigned, approved, and audited across teams.
Multi-source intake
Standardize how tasks enter the system, regardless of format.
Lifecycle + Collaboration
Assignment, observers, comments, subtasks, documents, metadata, and timeline tracking stay attached to the task.
To Do
In Progress
In Verify
Done
Structure + Flexibility
Break complex matters into subtasks, capture workspace-specific data with custom fields, and standardize intake with reusable task templates.
Subtask hierarchy (example)
Custom fields (example)
Matter type
Litigation
Court
High Court
Filing deadline
2025-08-14
Estimated hours
12
AI Layer
Improve accuracy and speed while keeping humans in the loop and governance intact.
Identify tasks, entities, and policy-relevant metadata from unstructured inputs.
Recommend urgency based on content signals, SLAs, and workflow state.
Suggest owners and reviewers based on roles, workload, and matter context.
Search tasks and audit trails with plain-language queries.
Review AI-suggested tasks before they enter governed workflows.
Detect and propose deadlines from text, SLAs, and policy templates.
Upload PDFs or scanned documents to OCR-extract text and auto-generate structured metadata.
Apply reusable content templates to standardize task descriptions and ensure consistent intake.
AI matches unassigned tasks to the right team member based on skills and workload across your workspace.
Governance & Audit
Every handoff, approval, and decision is captured in an auditable timeline, with policy enforcement and verification workflows.
Audit timeline (example)
Timestamped, searchable, and exportable.
Timestamped, searchable, and exportable.
Timestamped, searchable, and exportable.
Timestamped, searchable, and exportable.
Timestamped, searchable, and exportable.
Reporting & Intelligence
Four purpose-built report views — from daily operational control to AI-powered queries — with hierarchy-aware drill-downs for government and enterprise teams.
Control Room
One-screen command center: total files, overdue count, aging >30 days, overdue growth vs last month, and today's opened/closed/reassigned/stale snapshot.
Case Operations
File queue health, aging analysis, stale ownership detection, and bottleneck diagnosis across officers and units.
Officer Performance
Per-officer accountability: on-time vs late completions, overdue pending, completion %, monthly or current view, table or chart.
AI Query
Natural-language query panel — ask plain-language questions to retrieve cases, check operational status, or surface at-risk work.
Control Room (example)
Live workspace metricsTotal Files
347
Overdue
28
Aging >30d
11
Overdue Growth
+14%
Today's Movement
Opened
12
Closed
9
Reassigned
4
Stale Ownership
7
Top Risk Units
Filter reports by Division → Range → Unit → Officer (territorial) or Branch → Officer (functional) with cascading selectors.
Automated risk scores per unit and officer (overdue rate + stale ownership rate), color-coded High / Medium / Low.
Doughnut, bar, and line charts — overall task status, top performers leaderboard, and team performance trend.
Surface tasks that have been sitting with the same owner too long, before they become failures.
Ask plain-language questions to retrieve cases, check SLA status, or identify at-risk workstreams instantly.
Dedicated report views for government departments with org-hierarchy awareness, designation tracking, and territorial scoping.
Time Tracking + Billing
Useful for law firms and corporate teams that need time entries connected to tasks and billing artifacts.
Start, stop, and attribute time to the task with context.
Link tasks to matters, clients, and internal cost centers.
Prepare billing-ready summaries with consistent categories and notes.
Automation + Approvals
Define reviewer queues, delegation chains, and automation presets without losing control.
Route tasks to the right reviewers based on role, policy, and workload.
Support handoffs with accountable ownership transitions and history.
Evolve processes over time while preserving historical context.
Notifications
Deadline alerts, digests, and mentions support coordination across large teams.
Reminders tied to SLAs and task status, with clear ownership.
Digest summaries for leads and teams to review at cadence.
Notify observers and stakeholders when context changes.
WhatsApp Integration
Send a message, voice note, or document on WhatsApp and Votum automatically creates a structured task — verified, assigned, and audit-ready.
WhatsApp → Task (example)
You
🎤 Voice note: "Draft the reply to the HC order by Friday, assign to Priya"
Transcribed by Whisper
Votum
Task created: "Draft reply to HC order" · Assigned to Priya · Due Friday
Audit trail started
You
Mark it high priority and attach this PDF
Document uploaded to task
Votum
Updated: Priority → High · Document attached · Notified Priya
Timeline updated
Who It's For
Teams that need accountability, auditability, and repeatable process at scale.
Standardize intake, route approvals, and retain audit-ready timelines for policy-driven work.
Create tasks from documents and communications, track ownership, and link work to time entries.
Improve cycle times across legal ops with governance, reporting, and consistent approvals.
Security & Deployment
Security posture, access controls, and workspace isolation designed for regulated environments.
Deployment model (example)
Cloud
Fast start, managed updates, enterprise controls.
On-prem / private
Data residency and custom security posture (review required).
Get Started
See how AI-driven intake, approvals, and audit trails can standardize task execution across governed teams.